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CONSTITUTION OF |
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Article 1:Definitions Article 2:Name Article 3: Article 4:Powers and functions Article 5:Organs of the Association and their functions Article 6:Secretariat of the Association Article 7:Meetings of the Association Article 8:Membership of the Association Article 9:Financial matters Article 10:Property rights Article 11:Amendments Article 12:Disputes Article 13:Dissolution DEFINITIONS In this Constitution, unless the context otherwise requires
– “ “Alumni” means - (a) all graduates of Bunda College of Agriculture; (b) all persons that have studied at Bunda College of Agriculture for a minimum of one semester
or one term; and (c) recipients of honorary degrees from Bunda College of Agriculture. (1) The name
of the Association shall be Bunda College Alumni Association (hereinafter referred to as the “Association”). (2) The Association shall be a non-political and non-profit
making organization. (3) The Association’s mission, goals and objectives
shall be to support the development of (4) The Association shall have a seat in the (5) The motto
of the Association shall be “Networking through Mother Bunda”. (6) The Association shall have a logo.
(1) The Mission Statement of the Association shall be “ To contribute to the development of (2) The goals of the Association shall be - (a) to contribute towards the improvement of the current as well as the development of
new curriculum and programs at (b) to raise financial and material resources for efficient and effective teaching and learning
as well as the general well being of students and staff at Bunda College; and (c) to develop and help maintain active alumni interactions and enhance the image of
(3) The objectives of the Association shall be – (a) to enhance and maintain links among members of the alumni and between alumni and
(b) to assist needy (c) to provide support to Bunda College Library by donating and/or assisting the library access
documentary resources; (d) to provide incentives such as rewards and prizes to the best student researchers and best alumni models
with proven record of significant contribution to society and industry in (e) to provide advice on the improvement of (f) to devise ways and means of raising funds for the Association and (g) to encourage alumni to develop their respective careers through use of college resources
and support from staff; (h) to initiate seminars, lecturers and other academic functions for the benefit of alumni and (i) to create and support projects deemed necessary at (j) to enhance the image of POWERS AND FUNCTIONS OF THE ASSOCIATION In pursuance of its aims and objectives and for the better
and proper performance of its functions under this Constitution, the Association shall
have powers to - (a) engage in any activity or undertaking for the purpose of mobilizing
or generating financial and other material resources to be applied exclusively to the fulfillment of the aims and objectives
of the Association as set out in this Constitution; (b) solicit donations, gifts and other forms of material aid acceptable
to the Association for the purpose of meeting the financial requirements and other needs of the Association in furtherance
of its aims and objectives; (c) exercise any other power, perform any other function or do any other
activity that may lawfully be so exercised, performed or done by the Association for carrying out, or giving effect to, the
purpose for which the Association is established; and (d) make rules prescribing – (i)
the rates and modes of payment
by individual or institutional members which shall apply from time to time in respect of membership fees, subscription fees,
and other contributions/donations towards the funds of the Association; (ii)
the circumstances in which and
the conditions upon which membership of the Association may or shall be suspended or terminated; and (iii)
such other conditions relating
to membership as may be necessary or desirable to ensure the integrity, independence, honor and dignity of the Association
as well as efficacy in its operations. ORGANS OF THE ASSOCIATION AND THEIR FUNCTIONS The Association shall have an Executive Committee consist
of the following – (a) the President whose functions shall be- (i)
to chair meetings of the Executive
Committee and the General Assembly; (ii)
to authorize use of the funds
of the Association according to the budget approved by the General Assembly; (iii)
to supervise and coordinate activities
of the Secretariat of the Association; (i)
committees and/or delegate specific powers
and duties to other members of the Executive Committee; and (ii) submit periodic reports to the Executive Committee on the activities of
the Association. (b) the Vice President whose functions shall be –
(i) to initiate the establishment and organization of Alumni Chapters; (ii) to recruit alumni and expand projects; (iii) to coordinate activities of the various Alumni Chapters; (iv) in the absence of the President, to perform functions of the President. (c) the Secretary whose functions shall be - (i)
to act as secretary at meeting of the Executive
Committee; (ii) to take minutes during the meeting of the General Assembly; (iii) to act as custodian of all
the records of the Association; (iv) to be the public relations person for the Association; (v)
to monitor fulfillment of activities of the
Association and prompt different offices accordingly; and (vi) to publicize income-generating activities of the Association. (d) the Vice Secretary whose functions shall be - (i) to handle issues of publicity for the Association; (ii) to coordinate the production of the newsletter and other publications
of the Association; (iii) in the absence of the Secretary General, to perform the functions of the Secretary;
and (iv) to publicize income generating activities of the Association. (e) the Treasurer General whose functions shall be - (i) to act as the
custodian of the finances of the Association; (ii) to act as the custodian of audit records; (iii) to act as the custodian
of the inventory of property for the Association; (iv) to prepare and
report to the Executive Committee the Association’s regular
financial documents and statements; (i)
to prepare the draft annual budget of the Association
for
presentation to the Executive Committee and the General
Assembly; (ii) to ensure that accounts are audited by Auditors of the Association; and (iii) to make financial transactions on behalf of the Association. (f) the Vice Treasurer whose functions shall be- (i)
to be custodian of merchandising initiatives; (ii) to organize fundraising activities for the Association; (iii) to report to the Executive Committee on fundraising projects of the Association; (iv) to coordinate fundraising activities organized by Alumni Chapters; and (v)
in the absence of the Treasurer General, to
perform the functions of the Treasurer General. (g) Committee Member responsible for student programs
whose
functions shall be- (i)
to work in liaison with the Dean
of Students at (ii)
to coordinate student scholarships
and awards sponsored by or through the Association; (iii)
to report to the Executive Committee
on programs of the Associations directly benefiting students; and (iv)
to initiate student-alumni activities.
(h)Committee Member responsible for Alumni programs whose
functions shall be- (i)
to coordinate academic and self-enrichment programs for
the alumni; (ii)
to coordinate and arrange, in
liaison with Alumni Chapters tours, excursions, and reunions for the alumni; and (iii)
to coordinate alumni awards or
prizes sponsored by or through the Association. (i) Committee Member responsible for College programs whose
functions shall be - (i)
to propose and develop projects
for the improvement of (ii)
to coordinate alumni input on
(j) the Principal of (i) to observe key issues initiated by the alumni and relate them to the relevance of (ii)
to convey to the Executive Committee proposals worth considering; (iii)
to advise the Executive Committee on the policies and
regulations of the (2) In the execution
of its functions the Executive Committee shall - (a) serve as a policy and executive group to facilitate the work of the
Association between meetings of the General Assembly, and to take such actions and policies of the General Assembly; (b) serve as an advisory and planning body for the Association of projects and any other reports
submitted to the Executive Committee and issue appropriate directions for compliance by the competent organs or officers of
the Association; (c) consider and approve proposals by the President to appoint a Committee
to perform special tasks; (d) consider the budget of the Association before it is presented to the General Assembly; (e) appoint auditors of the Association; (f) receive and consider auditor’s reports and audited
accounts, and financial statements relating to the accounts of the Association presented by the Treasurer General; and (g) receive, consider and draft a resolution for any issue or question for
determination and in respect of which this Constitution makes inadequate or no provision for its resolutions. Such a draft resolution shall be presented to the General Assembly for approval. (3)Elections and terms of office for office bearers shall
be as follows – (a) office bearers of the Executive Committee shall be elected during the General Assembly; (b) office bearers shall be elected by a majority vote; (c) the term of office for office bearers shall
be two years and shall resume duty at the close of the regular
meeting of the General Assembly at which they were elected and end at the close of the succeeding regular meeting at
which a new Executive Committee was elected; and (d) any position that falls vacant between regular General Assembly meetings may be filled by
a majority vote of the Executive Committee until the close of the next regular General Assembly. (4) Alumni Chapters
of the Association shall be as follows - (a) the Association shall have chapters based on the major agricultural zones of the country
(demarcations of the Agricultural Development Divisions); (b) a group of alumni shall qualify to be registered as a Chapter after approval by the Executive
Committee; (c) each Chapter shall operate in accordance with the functions of the Association as spelled
out in of this Constitution; (d) each Chapter shall have a Committee comprising the following office bearers – (i)
the Chairperson, who shall perform
the functions of the Association’s President stipulated in Article 5 at the zone Chapter level; (ii)
the secretary, who shall perform
the functions of the Association’s Secretary stipulated in Article 5 at the Chapter level; and (i)
the Treasurer who shall perform the functions
of the Treasurer General stipulated in Article 5 at the zone Chapter level. (5) Elections and terms of
office for Alumni Chapter Committee members shall be as follows - | ||||||||